Property management is a dynamic field where efficiency and cost control are paramount. With 2025 just around the corner, one trend is clear: virtual assistants are becoming indispensable for forward-thinking property managers. Let’s explore why this investment pays off—and how much you stand to save.
Streamlining operations without breaking the bank!
Hiring an in-house team to manage daily tasks can be expensive. From salaries to benefits and office overhead, the costs add up quickly. By shifting to virtual assistants, property managers can achieve the same (if not better) results at a fraction of the cost.
➡ Average cost of a VA: $8–$20/hour (depending on expertise and location)
➡ Average in-house employee cost: $35–$50/hour (including benefits)
Potential savings: Up to 60% on labor costs, translating to tens of thousands annually.
Tasks you don’t have to worry about anymore
VAs excel at tackling the repetitive, time-consuming parts of your job. Here’s what they can take care of:
- Tenant communication
Responding to tenant inquiries, sending reminders about rent, and addressing concerns promptly—all done remotely, ensuring tenants feel valued and heard. You’ll never miss an important email again. - Scheduling and maintenance coordination
VAs can manage maintenance schedules, book vendors, and oversee work orders, keeping properties in excellent condition without constant oversight. - Financial management
Staying on top of payments and expense reports has never been easier. A VA can organize your accounts so tax season doesn’t feel like a nightmare. - Marketing support
Need to fill vacancies? VAs can handle social media management and even track campaign performance to help maintain high occupancy rates.
Scalability for peak seasons
Virtual assistants provide unmatched flexibility. During peak rental seasons or when onboarding new properties, VAs can ramp up support quickly—no need to hire and train new staff.
Did you know? VAs can work through US holidays!
Enhanced focus for property managers
By offloading routine administrative tasks, property managers free up time for higher-value activities like strategic planning, networking, and expanding their portfolio.
Real-life savings example
Let’s take a mid-sized property management company handling 100 units:
➡ In-house admin cost: $70,000/year (1 full-time employee, not to mention, taxes)
➡ Virtual assistant cost: $20,000/year or less (part-time VA covering identical tasks)
That’s up to $50,000+ back in your pocket every year for just one VA! If you manage multiple properties, the savings multiply quickly.
Make 2025 the year you work smarter, not harder
The rapid advancements in technology, coupled with improved communication platforms, make working with VAs seamless. Tools like Slack, Asana, and property management softwares like Appfolio, allow virtual assistants to integrate effortlessly into your operations.
Hiring a virtual assistant isn’t about giving up control—it’s about taking it back. It’s about creating space in your day to focus on the parts of property management you actually enjoy. It’s about building a sustainable, profitable business without burning yourself out.
So, what’s holding you back? Your future self will thank you. And your bottom line? Well, it’s going to look a whole lot better, too.
Schedule your call using the calendar below and find out how we can match you with the right virtual assistant!
